Paper timesheets, scanned into payroll.
Photograph the paper timesheet your crew already fills in. Smart Scan drafts the digital entry — you review, save, and the same record runs approvals, payroll, and the client invoice.
No credit card. Free plan stays free.
See it live
Product proof- Photo to draft in secondsSnap the sheet from your phone or upload a scan. Smart Scan reads times, job types, and notes into a drafted entry.
- You stay in controlEvery draft is reviewed before it is saved. Nothing enters payroll without your confirmation.
- No dead-end spreadsheetsStandalone scanners stop at Excel. Here the scanned entry is a real timesheet — approvals, payroll totals, and invoices use the same record.
- Keeps the paper habitCrews that like paper keep paper. The office stops re-typing it.
How it works in practice: what happens when the handwriting is a mess
Consider the awkward case: a crew that insists on paper, and handwriting that's half-legible.
The worker snaps a photo of the paper timesheet they already filled in — or uploads a JPEG/PNG. Smart Scan's OCR reads it and drafts a real timesheet entry: times, job type, notes.
Now the messy part. Where the writing is clear, Smart Scan fills the fields. Where it can't read a scrawl, it doesn't guess and it doesn't fail — it drafts what it can and leaves the rest for a human to complete. Because every draft is reviewed and confirmed before saving, nothing wrong slips through, and nothing enters payroll without that confirmation.
Here's the payoff that a scanning app doesn't give you: the confirmed entry isn't a dead-end spreadsheet row. It becomes a genuine timesheet record that flows into approvals, payroll totals, and client invoices — no re-typing. The crew keeps their paper; the office stops re-keying it.
Smart Scan AI timesheet entry is included on Solo Pro (CAD $14.99/mo, or $12.99/mo billed $155.88/yr) and on Team (CAD $39/mo) and above. Free Solo Operator (CAD $0) covers manual timesheets, PDF invoicing, and payroll CSV export — but not Smart Scan.
What operators ask before they switch.
How does the paper timesheet scanner work?
Take a photo of the paper timesheet from your phone (or upload a JPEG/PNG). Smart Scan reads it and drafts a timesheet entry — times, job type, notes — which you review and save. Nothing is submitted without your confirmation.
Does it only convert to a spreadsheet?
No — that is the difference. Standalone OCR tools stop at an Excel file. In Daybill the drafted entry becomes a real timesheet record, so the same data flows into approvals, payroll totals, and client invoices without re-typing.
What about messy handwriting?
Smart Scan drafts what it can read and leaves the rest for you to fill in. You always review the draft before saving, so a bad read never becomes a bad paycheck.
Which plans include Smart Scan?
Smart Scan is included on Solo Pro and on Team plans and above. The free Solo plan covers manual timesheets, PDF invoicing, and payroll-ready CSV export.
See how these features connect across the field crew management platform .